The outline planning application - how to access and understand

The planning application from Valad was registered with RCT on 11 November 2011. There are over 60 separate documents and all are available as individual PDFs on the RCT website at this address: http://planning.rctcbc.gov.uk/planning-online/AcolNetCGI.exe?ACTION=UNWRAP&RIPNAME=Root.PgeAniteDocs&TheSystemkey=39856

To help you read through the documents and identify those you are interested in we have, as a working group produced an index with an indication of what the documents include. This follows at the end and just to remind everyone that the working group will prepare a 'holding' consulation submission based upon the work undertaken so far and the results of the questionnaire based survey. Further meetings will be held in due course.

Here is the index - and thanks to Margaret for producing it:

RCT website Document list

Doc No.	Name on List	Name
1	Supporting Info	Cefn yr Hendy Habitat Management Plan
2	Supporting Info	Environmental Impact Assessment Scoping Opinion
3	Supporting Info	Air Quality Assessment
4	Supporting Info	Environmental Mining and Ground Stability Report
5	Supporting Info	Noise assessment
6	Plan 1	Existing site plan
7	Plan 2	Proposed master plan ground floor
8	Plan 3	Assessment plan with building heights
9	Plan 4	Typical perspective studies – Southern square
10	Plan 5	Typical perspective studies –Retail Quarter
11	Plan 6	Typical perspective studies - Leekes
12	Plan 7	Typical perspective studies – Entertainment quarter
13	Plan 8	Typical perspective studies – Residential Quarter
14	Plan 9	Typical perspective studies – Looking south along Cowbridge Road
15	Plan 10	Typical perspective studies- Illustrative Site Perspective
16	Plan 11	Plan and Longitudinal sections – Access roads 1
17	Plan 12	Plan and Longitudinal sections - Access roads 2
18	Plan 13	Plan and Longitudinal sections - Access roads 3
19	Plan 14	Cross Sections - roads
20	Plan 15	Cross Sections - Access roads 1
21	Plan 16	Cross Sections - Access roads 2
22	Plan 17	Cross Sections - Access roads 3
23	Plan 18	Proposed highway layout phase 1 - plan 1
24	Plan 19	Proposed highway layout phase 1 - plan 2
25	Plan 20	Junction management and intervisibililty - Details 1
26	Plan 21	Junction management and intervisibililty - Details 2
27	Plan 22	Site Survey Plan
28	Plan 23	Indicative site plan
29	Plan 24	Indicative site Sections
30	Plan 25	Indicative elevation study
31	Plan 26	Phase 1 Plan
32	Supporting Info	Environmental Impact Assessment Non technical summary
33	Supporting Info	Archaeology and Cultural Heritage Desk based assessment
34	Supporting Info	Coal Authority Report
35	Supporting Info	Envirocheck Site Report
36	Supporting Info	Ground Investigation Factual Report
37	Supporting Info	Lighting Assessment
38	Supporting Info	Geo Environmental Interpretative Report and Risk Assessment
39	Supporting Info	Breeding Bird Survey
40	Supporting Info	Flood Consequence Assessment
41	Supporting Info	Landscape/ Townscape and Visual Assessment Criteria
42	Supporting Info	Policy Context Landscape
43	Supporting Info	Landmap Aspect Context
44	Supporting Info	Site Assessment Landscape / Townscape Character Context
45	Supporting Info	Representative Viewpoints
46	Supporting Info	List of Technical Appendices
47	Supporting Info	Retail and Leisure Imp[act Assessment
48	Supporting Info	National Vegetation Classification Survey
49	Supporting Info	Pant Marsh SINC Habitat Management Plan
50		Bat / Owl survey
51	Supporting Info	Dormice Survey
52	Supporting Info	Invertebrate Survey
53	Supporting Info	Statement of Community Involvement
54		Planning Application
55		Design and Access Statement
56	Supporting Info	Geo Environmental Interpretative Report and Risk Assessment
57	Supporting Info	Transport Assessment
58	Supporting Info	Travel Plan
59	Supporting Info	Phase 1 Habitat Survey
60	Supporting Info	Great Crested Newt Survey
61	Supporting Info	Reptile Survey
62	Supporting Info	Winter Bird Survey

New Development working group - preparation to respond to Valad's outline planning application

Dear Colleagues

 

Further to my email of last week.

We’ve had confirmation of the decision making process that will take place now the outline planning application has been submitted to RCT by the developers Valad.

1. There has been a large amount of documentation submitted. RCT are currently processing this so that it is in a form that can be placed on the RCT website for public access. This should be completed by the end of this week, 25 November.

2. When this in place RCT can start to organise the formal consultation processes through the normal posting of notices and placing announcements in the press.

3. These notices will request responses to be sent to the Council with 21 days. However, given the nature of the proposal late submissions are likely to be accepted running up to the final committee meeting where a decision will be made.

4. As soon as the documents are available we will let everyone know how to access them. All residents can make their own response to the planning application.

 

5. The new town development working group will make a ‘holding submission’, within the 21 days, based upon our existing submission. We will give RCT notice that we will make further and more detailed submissions that we will expect to be taken into consideration by officers and councillors before they make the final decision.

6. We hope to hold a public meeting before we send the working group's response to RCT.

7. RCT recognises that it is likely to take up to six months before a final decision is made.

If you have any questions please contact us.

All the very best

Marg

Working group minutes 17.11.2011.

New Town centre working group

17.11.2011

Present Richard, Claire, Ann, Len.

Apologies Rachel, Margaret, Paul.

Matters arising

Facebook Pontyclun Hub - OK to use for campaign discussion

Llanharan Rugby Club – apologies about name typo to be sent

Chase response re line of site from Llanstrisant

Outline planning permission

Outline planning application from Valad went in 14.11.2011, Len reported on seeking clarification on consultation processes from RCT and a definitive answer is awaited. Len will send email to all and post website RCT letter with explanation of our actions. Mark letter mentioned as well.

Welsh Government meeting

Agreed to ask the involved and relevant Welsh Government officials to meet with us and keep MA copied in.

Initial thoughts of strategy to take forward outline planning permission response

1. Work from existing thinking and results of the questionnaire.

2. When access is achieved start analysis as working group and develop possible responses, priorities and options.

3. Take to public meeting for approval and to help coordinate responses

4. Participate in the consultation process in cooperation with local groups and individuals with the intention of making sure our points are taken seriously and incorporated into the final application. This may involved a wide range of tactics including the use of the media.

Next meeting Tues 29 or sooner if needed.

Minutes / action points working group meeting 2.11.2011.

Minutes/Action points from meeting of New Town Development working group held on Wednesday 2^nd November

Present

Claire, Rachel, Len, Richard Marg

Apologies

Ann, Marie, Nigel, Paul

Claire to contact Chris

Letter from RCT

We have received a letter from RCT planning acknowledging our last letter and the issues we raised.

Meeting with Gerald Leeke

Five members of the group met with Mr  Gerald Leeke, Emma Leeke and Peter Martin at Leekes store on Tuesday 1^st November.

We were pleased to note that Mr Leeke agreed with many of the concerns we expressed in our second letter to RCT except for the phasing issue and their loss of road frontage. To protect their business interests they want:

a road infrastructure in place,

to be able to move from one building to a new building over-night and have continuous trading;

they don’t want to be surrounded either by dereliction or by the problems of construction work.

As a result, although they are interested in a new store, they have still to reach agreement with the developers and they therefore will not be named as part of the outline planning application for the scheme.

They noted that the site manager./ board of St David’s 2 in Cardiff is uncomfortable with the development proposal as they can foresee loss of business.

It was proposed that we remain in contact with Mr Leeke as the planning application progresses.

Questionnaire.

Richard has created the survey electronically in SurveyMonkey. A header to be added explaining the questionnaire

Len will put a link on our blog to the questionnaire and will send email to supporters asking them to complete the questionnaire if they have not already done so and asking them to send the link to local friends, family and colleagues. He will also advertise it on the Pontyclun hub, Twitter and set up a Facebook group.

Claire will google Pontyclun groups in order that we can send questionnaire link to them and will monitor Linked In and consider whether this is an appropriate site for advertising the group and the questionnaire.

Questionnaire will be delivered to all households in Pontyclun area with the Labour Party newsletter.

Marg to send a copy of the questionnaire to Mr Leeke along with survey results.

Sightline from Llantrisant Church

Emma Leeke mentioned that one issue that has had to be satisfied prior to submitting the planning application is the sightline from Llantrisant Church.

Marg to write to Emma Leeke asking for clarification of the issue and to Llantrisant Community Council.

Meeting with Countryside Council for Wales

In September, Marg received a letter from Mr Thomas of CCW suggesting that members of the new town development working group met with officers of RCT planning department and the Countryside Council for Wales.

We had already arranged to meet with officers of the planning department at RCT and their officers were unable to attend because of the short notice.

Marg to write requesting a meeting

Continuing tactics of the group

Members discussed the continuing tactics of the group. We have had  a positive reaction to our approach from the Council, developer, councillors and Mr Leeke.

We agreed

·       We are waiting for the outline planning application in order that we can respond

·       We will continue to independently consult with members of the public through the website and the questionnaire in order that we

o   Maintain a high public profile of the issues concerning the development

o   Encourage members of the public to respond to the planning application and consultation when it starts

o   Keep the public informed of new information

Minutes of public meeting

Len to amend minutes to note questions from Mr Pembridge. Omitted due to error

Next meeting

To be held on Thursday 17^th November 7.30 pm

   at 6 Llantrisant Road

Update 8.11.2011 & online questionnaire

Colleagues

So far no outine planning permission application has been submitted to RCT.

Here is the web address if you or any friends wish to complete the questionaire online: http://www.surveymonkey.com/s/Y3S6M89

Minutes of the latest working group meeting will be posted shortly.